ESRC Officer Meeting
May 7, 2008
Officers present
Jennifer Timmons - President
Tom Miller - Vice President
Steve Nieberding - Secretary
Discussion/Decisions
Under social events....it is listed as evening run/picnic...but described as a breakfast
We will try a breakfast run first, then decide if we want to try an evening run later in the year
Clarify membership incentives in order to provide ESRC additional value for their memberships.
We are not pursuing discounts at all those local retailers but focusing on providing the following ESRC membership benefits:
1. discount membership at a local gym (especially with Merritt closing and World Gym opening)
2. members will receive hats or other "club specific" items
3. members will receive paid entry into a large local race that we do not provide (ie Tim Kennard,)
Donation/Volunteer ideas...indicate that we have decided not to pursue Adopt-A-Highway trash pickup because available road sites are not local and not in areas we run. We will research into doing Habit for Humanity project.
Questions/Actions
When addressing that helpers need to be club members...should we include that a signed application which includes the Waiver, Release and Indemnity Agreement is required?
Add MapMyRun maps onto the website to show running routes.
it was not discussed at the meeting
Jen will check with Ken to obtain the treasurers report. How much $ is in the bank, what checks have been written this year etc.
Continue working on having air time on PAC 14 to promote benefits of running, safety, etc...
Work on developing a ESRC brochure.
Look into participating in both the Christmas Parade in Salisbury and Health Expo at Wicomico Youth and Civic Center
ESRC Officer Meeting
February 19, 2007
1. Memberships:
Switch the membership mailing requirements to Clayton Wetzel's
a. Change the address on the application to Clayton Wetzel’s address
b. Mail the checks once a week to Ken Gaudreau
c. Mail out the membership cards as needed
d. Do an annual membership renewal letter to existing club members
e. Switch most of the secretarial duties to Steve Nieberding
2. Autumn Romanowski met with Lara Nieberding to discuss social meetings
a. Thursday before OC marathon/Half Marathon Fratelli's Restaurant
b. Summer Pizza Party/Pool Party (TBD - date and location)
c. Cinco de Mayo at the Wetzel’s
d. Christmas Party (TBD - date and location)
3. Upcoming events
a. Autumn to do Expo – March 4th (expo March 3rd)
i. Clayton Wetzel to provide 400 copies of application
ii. No more volunteers needed
iii. Get club out to support by running the race
b. St. Patrick’s Day run – March 17th
i. Mike Tigani to help with timing (is Mark going to do this?)
c. Ocean City Marathon – April 7th
i. Pacers needed (Jim/Stewart – Full 4:30, Autumn/Ruth – Half 2:00 hr.) – Need to know by the end of February
d. Zoo Stampede (April 21) – need volunteers for the finish line
e. Ben Layton – need volunteers for April 28 finish line
f. Harlan Eagle said someone else would be contacting us for a race on May 12th
4. Jackets
a. Mike Tigani needs a copy of the logo from Clayton Wetzel
b. Mike Tigani is setting up meetings with Vernon Powell and Dick’s for pricing
c. Send an email to Mike Tigani with Michael Stacier’s email address so he has a POC at Dick’s
d. Orange and Navy Blue are candidate colors to use
5. Adopt a highway
a. Jim? Need to get the details on what the club needs to do. How often is the pickup? When can we start?
6. Website
a. seems to be going fine using Microsoft Office Live as our host.
7. Peak Performance news letter
a. get the paperwork to Ken Gaudreau
b. Autumn Romanowski to email Ken Gaudreau the web information.
c. Need to get the list containing all members from Rob Schultheis.
d. Consolidate the list and lock it in for March 30th.
8. Need to set up a date for the June Club Sponsored Run!
a. Maybe set up the clock and do “unofficial” timing.
b. Need to pick a course and make maps.
c. Also take pictures so that you can email or post on website.
d. June 9th possible date.
e. Food.
f. Post on WBOC “around town” links.
g. Maybe put this in the paper the week prior?
9. Donation to Salvation Army -
a. $500.00. Need to make sure that we get some publicity for this gesture.
10. Need to do a program for PAC-14
a. who would be interested in coordinating?