ESRC Membership Application /Documents/ESRC Membership Printed Application - 2008.doc ESRC BYLAWS ARTICLE I. NAME The name of this organization shall be “Eastern Shore Running Club Incorporated,” hereinafter referred to as “This Association or This Organization.” ARTICLE II. PURPOSE A. The prime object of This Association shall be the promotion and encouragement of long distance running and the education of the public to its benefits. B. in furtherance of Objective "A" This Association may hold championships, races on the road or track, lectures, fun runs, other educational activities, demonstrations, clinics and social events, to print and publish books, magazines, newsletters, make awards, and do all other such things as may be conducive to the encouragement of running. C. Other objectives are to engage in community activities, to publicize by appropriate means, the benefits of long distance running as a means of physical fitness. ARTICLE III. AFFILIATION The organization shall be affiliated with the Road Runners Club of America and shall be subject to the by-laws and policy of This Organization. ARTICLE IV. MEMBERSHIP Individuals who wish to participate in the activities of This Organization shall submit dues and an application for membership. ARTICLE V. MANAGEMENT AND GOVERNMENT A. The management of This Organization shall be vested in a board of directors consisting of president, vice president, secretary, and treasurer. B. Duties of Officers 1. The president shall preside at meetings of the general membership and the Board of Directors, prepare agendas for these meetings, prepare an annual budget, represent the organization in the RRCA and other organizations, and appoint committee chairpersons. 2. The Vice-President for Administration shall assist the President with the administration of the affairs of the organization and shall fulfill the duties of the President during the President’s absence or incapacity. 3. The Secretary shall record the minutes of meetings of the general membership and the Board of Directors, maintain a file of the minutes, assist the President prepare and distribute agendas, and when requested by the President, fulfill assignments involving correspondence and the keeping of records. 4. The Treasurer shall administer all organization finances, maintain a current status of accounts, disburse funds in accordance with organization policy, assist the President with the preparation of the annual budget, and prepare an annual financial report. C. Eligibility Officers may be elected to succeed themselves. D. Term of Office 1. Term of office shall be about one year, beginning at the close of the first meeting held within the calendar year, and in no case beginning later than March 31. 2. Offices filled upon resignation shall expire at the same time of the first meeting of the calendar year. E. Election. The officers shall be elected by majority vote of the membership at the annual meeting. F. Procedural Requirements 1. Parlimentary procedures will be carried on at the meetings, and every effort will be made to discuss any measures coming before the group. 2. A majority vote of the members present is necessary to pass ordinary measures. All measures shall be deemed ordinary except those proposing a constitutional amendment. |